TRAVEL FAQ

Concur Profile & System

Contact the Travel Program Group at TravelProgram@cord.edu or 218-299-3330

To add your Concordia College P-Card to your Concur Account, log in to Concur and follow the instructions below.

    • Select “Profile” in the upper right. You will see the Profile drop-down menu. Select “Profile Settings”
    • Select “Credit Cards” under “Your Information” on the left side of the page.
    • Select “Add a Credit Card”
    • Fill out all appropriate fields and check boxes.

NOTE: Use Billing Address: 901 8th Street S, Moorhead, MN 56562

Travelers are responsible for assigning delegates to prepare travel in Concur. Go to Profile Settings > Expense Delegates in Concur to assign a delegate.

    • To assign a delegate to book travel, select Can Book Travel, Can Submit Requests, and Receives Email.

To configure e-mail notifications:

    • Log into Concur and navigate to Profile Settings. Under Expense Settings is an option for Expense Preferences. On this screen you can check the boxes for any e-mail notifications you wish to receive.

Concordia College P-Card

901 8th St S
Moorhead, MN 56562

All new p-card requests must be approved by a manager or department chair. Contact the P-Card Administrator (pcard@cord.edu) 218-299-4477 with questions.

Please fill out the P-Card Request Form

Yes you may use your P-Card to book travel in accordance with college policy.

Travel Bookings

The Concordia College Travel Program has been implemented in order to provide competitive pricing for college travelers. Discounted rates are based on volume (the more travelers who use the system, the better the rates); therefore, college travelers booking through CTP/Concur will allow CTP to negotiate the best rates with airlines, car rental services and hotels. It also ensures that any Concordia College Frequent Travel Programs are being utilized. For example, Concordia has a business travel account with Delta, travelers receive their personal points and Concordia College also receives points which the college can then use towards free tickets to help in reducing the overall cost of the travel at Concordia College.

It is recommended that airfare be booked 14-21 days in advance.

Yes, multi leg trips can be booked online.

It is suggested that complicated, multi-leg, international itinearies be booked by a Full Service agent.

International travel can be booked online, however if your itinerary includes several international destinations or inter- country travel you should contact Full Service.

Full Service will be able to get better pricing and advise of any travel documents you may need.

In most instances a pre-reserved seat can be done online while making your reservation; however, once a reservation has been ticketed and confirmed, you can access the airline’s website and modify the seat assignment or make changes based on frequent flyer status. It is important to note that a pre-reserved seat is never guaranteed.

The traveler’s freqent flyer number will be printed on the final invoice that is sent by CTP. It will be listed under Frequent Flyer Info.

Frequent Flyer information can be added to the traveler’s profile. Once it has been added to the profile, it will automatically be included in any reservation for that airline.

Typically accomodations are the lowest possible rate, you should book your room through the conference registration website.

Contact the Travel Program Group to obtain access for a guest by email at TravelProgram@cord.edu

Prospective employee’s would be booked as a guest through Concur if Concordia College is paying for the airfare.

Group Travel is defined as a group of 10 or more individuals traveling to or from the same destination.

Please contact CTP. They will make the necessary changes to your travel plans. Justification will need to be provided to Concordia College for changes.

Extra leg room, early check in and change in flight class can be obtained by contacting the airline company directly. All additional requests will be the responsibility of the traveler.